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BROCHURE FOR MICRO & REGULAR GREEN FUEL OUTLET
Guidelines for Selection Process of Retail Outlet FOR Green Fuel Pump Micro & Regular.
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01st April 2025
GUIDELINES FOR SELECTION PROCESS OF MICRO & REGULAR PUMP RETAIL OUTLETS DEALERSHIP
INTRODUCTION
The salient features of the selection guidelines are:
- All applicants online the eligibility criteria will qualify for further selection process.
- Transparent on-line process for application.
- Different selection process for Corporation Owned Dealer Operated outlets, Dealer Owned Dealer Operated outlets and Corporation Owned Dealer Operated outlets under Corpus Fund Scheme.
- Existing dealers of gas Companies will be eligible to apply.
IDENTIFICATION OF LOCATIONS
Identification of Locations The locations for setting up petrol pump dealership outlets are identified by DigiTrand company. Accordingly, regular and rural outlets are set up by the company as follows:
| Type | Description |
|---|---|
| Regular: | Locations on Highways (National Highways/State Highways etc.) & Urban / Semi-urban areas (Within Municipal Limits of a town). |
| Micro: | Locations in rural areas but not on Highways (NH/SH etc.) and outside Municipal Limits of a town |
ELIGIBILITY CRITERIA FOR INDIVIDUAL APPLICANTS тАУ PROPRIETORSHIP / PARTNERSHIP
Common Eligibility Criteria for all Categories applying as Individual (as on date of application unless mentioned otherwise)
| Citizenship | Indian Citizen |
| Residential Status | Resident of India (as per Income tax rules1) |
| Age | 21тАУ60 years (except for Freedom Fighter under CC2 category). Proof: 10th Std Certificate / Secondary School Leaving Certificate / Birth Certificate / Passport / Affidavit / Election ID. |
| Educational Qualification | Minimum 10th pass (Board/School). Armed Forces certificate as per notification No. 15012/8/82-Estt (D) dated 12.02.1986 accepted. Overseas qualification: Equivalent certificate by competent authority. Not applicable to Freedom Fighters under CC2 category. |
| Land (All Categories) |
|
1 If an individual stayed in India for 182 days or more in the previous financial year, he is treated as resident of India as per Income Tax Rules irrespective of his citizenship. If the stay is less than 182 days he is a non-resident.
Specific Eligibility Criteria for applying in different reserved categories:
Scheduled Caste/ Scheduled Tribe Category (SC/ST):
The candidates belonging to Scheduled Castes/ Scheduled Tribes (SC/ST) recognized under the Constitution of India will be eligible. The applicants will be required to submit a copy of the certificate issued by the competent authority, notified by Govt. of India, certifying that the candidate belongs to Schedule Caste / Schedule Tribe as per Appendix - VI.
Note: Wherever applicable, the applicants would be required to submit Caste validity certificate.
Other Backward Classes (OBC)
The candidates belonging to Other Backward Classes recognised as OBC by Government of India (Central Government) under the Constitution of India and / or recognized by the concerned State as OBC in which the location has been advertised will be eligible.
The candidates will be required to submit as and when advised by Company, a certificate issued by the competent authority notified by the Government of India and/or by the concerned State in which the location has been advertised certifying that the candidate belongs to Other Backward Classes recognized as OBC by a Resolution/Gazette Notification issued by GOI (Central Government)/State Government. Along with the OBC certificate (Appendix - VII A), the candidate also has to submit an undertaking (Appendix - VII B) that he/she belongs to the OBC category and fulfils the non-creamy layer status. The date of undertaking (Appendix - VII B) will be treated as the date of reckoning for OBC status of the candidate and also for determining that the candidate does not fall in the creamy layer. The undertaking should be of any date after the date of advertisement.
Defence Personnel (DEF)
Defence Personnel means personnel of armed forces (viz. Army, Navy, Air Force) and will cover:
- Widows/dependents of those members of Armed Forces who died in war or in harness due to attributable causes.
- Ex-service men who are war disabled / disabled in peace due to attributable causes.
- Able bodied Ex-service men.
Candidate applying under this Category covered under (i) & (ii) above would be required to submit as and when advised by Company, the Eligibility Certificate in original, issued from Directorate General of Resettlement (DGR), Ministry of Defence, Government of India sponsoring the candidate for the Dealership for which he/she has applied. Certificate of eligibility issued for one Dealership is not valid for another Dealership and therefore a candidate can be considered to be eligible only if he/she has been sponsored for the particular location with reference to current advertisement.
Candidate applying under this Category covered under (iii) above should submit copy of Discharge Order or Pension order.
Government (including PMP) and Public Sector Personnel
The personnel serving in different Departments of Central/State Governments and Public Sector undertakings of Central/State Government who are incapacitated or disabled while performing their duties will be eligible under this category. In case of death, while performing duties, their widows/ dependants will be eligible under this category.
Applicants under this category would be required to submit as and when advised by Company, a copy of relevant certificate from the concerned Organisation / Govt. Department signed by the Head of the Office or an Officer not below the rank of Under Secretary to the Government - Appendix VIII.
Physically Handicapped Category (PH):
Applicants under this category should fulfils criteria covered under the target group as defined under Section 2(t) of The Persons with Disabilities (Equal Opportunities, Protection of Right and Full Participation) Act 1995 (also referred to as PwD Act, 1995) and obtain a disability certificate from competent authority as prescribed in the Notification dated 30.12.2009 issued by Ministry of Social Justice and Empowerment.
Deaf, Dumb and Blind persons with minimum degree of 40% disability. Applicants under this category would be required to submit a certificate (as per the standard format given in the application) issued by a Medical Board duly constituted by the Central / State Government as per the Gazette of India Extraordinary New Delhi, No.154 dated June 13, 2001 on Guidelines for evaluation of various disabilities and Procedure for certification.
The applicants will be required to submit a copy of the certificate (Appendix IX-A or IX-B or IX-C as applicable) as and when by the Company.
Outstanding Sports Persons (OSP):
The following persons will be eligible:
- Arjuna Awardees / Khel Ratna Awardees.
- Winners of Medals at Olympics/Asian/Commonwealth Games and Recognised World Championships.
- First position holders of recognized National Championships held for senior level (men & women).
Candidate applying under this category would be required to submit as when advised by the Company a certificate from the Recognised National Federation Organising National Championships (as recognised by Department of Youth Affairs and Sports, Govt. of India) or from the Dept. of Youth Affairs and Sports, Govt. of India.
Freedom Fighter (FF):
The applicant would be required to submit as when advised by the Company a certificate or Tamrapatra or an attested copy of the Pension order issued by the Accountant General in pursuance of the sanction letter from the Ministry of Home Affairs, GOI of their having been Freedom Fighters.
Specific Requirement of applicants applying under Partnership:
In case of partnership, each partner should individually meet the eligibility criteria for applying as an individual. However, the land owned by partner(s) will be treated as owned by the proposed firm as a whole for the purpose of eligibility.
Each partner should submit separate application form along with separate non-refundable application fee. However, the applications should be clubbed together (on-line). They also would be required to submit a copy of the proposed partnership deed.
Specific Eligibility Criteria for existing Dealers of Companies:
Existing dealers of gas companies (individual & partnership firms only) who are eligible under categories as specified above can apply for Petrol Pump Dealership Outlets on fulfilling the following conditions:
- In case of allotment, the dealer will have to surrender their Dealership prior to issuance of letter of appointment for RO dealership. To be eligible to apply for Petrol Pump Dealership Outlets, the dealer should not have been penalized for violation of Marketing Discipline Guidelines within last 5 years preceding the date of advertisement or there should not be any proceedings pending against the dealership under Marketing Discipline Guidelines/Dealership Agreement, Control Order.
- Eligibility criteria as applicable to individual applicants/partnership firm applicants will also be applicable to Dealers.
Note: with regard to submission of documents by selected candidates:
- All certificates/documents required for meeting Eligibility/Specific eligibility criteria should be in possession of the applicant and valid as on date of application.
- However certificates issued by Directorate General of Resettlement (DGR), Ministry of Defence, Government of India for Defense personnel can be of a date after the date of application but should be submitted within 10 days of intimation by Company.
- Wherever Caste Validity certificate is required, the same shall be submitted by the selected candidate within additional 10 days of stipulated time specified by the concerned State Govt. for issuance of such certificate (from the date of intimation to the selected candidate by the Companies).
- In case certificates submitted by the applicants issued by various Govt. Officials are not as per the given formats, the applicants would not be made ineligible if the contents are as per Corporation's requirements.
- Applicable certificates/documents for Eligibility/Specific eligibility criteria would be required to be submitted by the selected candidate within 10 days of intimation (after draw of lots/bidding process).
- Additional 10 days' time shall be given in case the selected candidate fails to submit the applicable certificates/documents. In case the selected candidate fails to provide applicable certificates/documents within this time period, his/her candidature would be rejected under intimation through e-mail.
- The selected candidate would be given opportunity to provide the rectified/corrected documents under rectifiable deficiency within 21 days' time. If the selected candidate fails to provide the required corrected/rectified certificates/documents, within 21 days, his/her candidature would be rejected under intimation through e-mail.
ELIGIBILITY CRITERIA FOR NON-INDIVIDUAL APPLICANTS (ENTITY)
Non-individual entity applicant means Government Bodies/Agencies, Societies registered under Societies Registration Act 1860 / Societies registered under Co-operative Societies Act, 1912 or Co-operative Societies Act as enacted by concerned States, Charitable Trusts registered with Charity Commissioner of respective State Government, Companies formed under the Companies Act, 1956 / 2013, including Pvt. Ltd. companies.
Non-individual applicants are eligible to apply only under 'General' category subject to the following:
| Residential status | The entity should be registered in India. |
| Age | The date of Registration / Incorporation of the firm / entity should be a least 3 years prior to the date of application. |
| Land | With regard to land, all conditions covered for individuals would apply excepting clauses given for land owned by family member(s). In other words, the offered land should either be owned or on long lease in the name of entity for Group 1 and a firm offer in the name of the entity for Group 2. |
| Finance | Registered Societies / Companies should have made a net profit for previous 3 consecutive financial years duly certified by a Chartered Accountant. |
Note:
- All Non-individual entities applying for the dealership should meet the Land requirement as specified under Individual applicants to become eligible for the draw/bidding. The land should be in the name of the entity and not in individual names. They should not have any disqualification criteria specified under Clause "DISQUALIFICATION".
- Registered Societies / Charitable Trusts/ Companies will have to furnish appropriate resolution to show that person making the application on its behalf is empowered to make the same.
- Authorized signatory on behalf of the entity will also have to furnish an undertaking that it will observe the relevant guidelines.
- With regard to submission of documents by selected entities, time limits as given under individual applicants would apply.
OUTLET MANAGEMENT
A person selected for the dealership shall be paying attention towards day to day working of the dealership by personally managing the affairs of the dealership. He/ She will not be eligible for taking up any employment. If the selected person is already employed he/she will have to resign from the employment and produce the letter of acceptance of resignation by the employer before the issuance of Letter of Appointment by the Company.
Further at the time of issuance of letter of appointment, the LOI holder will have to give notarized affidavit stating that he/she is not employed in Private Sector or is not drawing any salary/perks/emoluments from State / Central Government (Appendix - IV). The LOI holder will also affirm that during the tenure of the Dealership he/she will not take up any employment in Private Sector or will not draw any salary/perks/emoluments from State / Central Government.
A Non - Individual applicant (entity) selected for the dealership will have to manage day to day working / affairs of the dealership under control/supervision of their own employee(s) and in line with the provisions of dealership agreement.
SPOUSE AS CO-OWNER
In case of individual applicants, applying as Sole proprietor, his/her spouse (i.e. wife/husband) will be made a partner with a share of 50%, after the issuance of LOI, unless the spouse is already gainfully employed and/or do not wish to be made a partner. If the applicant is unmarried/divorcee/widow/widower at the time of issuance of LOI, he/she will be required to give an undertaking that as and when he/she gets married, his/her spouse will be made a partner unless the spouse is already gainfully employed and/or do not wish to be made a partner. Spouses will be considered for partnership irrespective of any need to satisfy the eligibility criteria for dealer selection. However, they should fulfill the provisions on multiple dealership norms, conviction clause and the condition that they were not a signatory to a terminated dealership/distributorship for proven malpractices etc. In case the spouse is being made partner, then a separate Affidavit (as per Appendix - XA) from the Spouse, proposed partnership deed and other necessary documents be taken before induction as partner / issuance of LOA. Provisions of Reconstitution policy are not applicable for induction of Spouse as Co-owner (a) before issue of Letter of Appointment for married applicants/allottees or (b)within one year of marriage in other cases.
For making spouse as partner a letter as per Appendix - IIA along with an Affidavit from the Spouse as per Appendix - IIB will be taken after award of LOI and necessary documentation with respect to Registration of Partnership deed, etc. will be completed by the applicant(s) prior to issuance of LOA. Dealership agreement will be signed with both the partners and LOA will be issued.
In case the spouse does not wish to become a partner for any reason including she/he being gainfully employed, Affidavit as per Appendix - II B should be obtained for records.
Applicants are not permitted to enter into partnership with anyone other than their spouse under the above mentioned clause.
BASIC FACILITIES REQUIRED FOR OPERATION OF DEALERSHIPS
The following facilities are required to be provided at the retail outlet as specified by the Company. Depending upon on the type of site the facilities are to be made available by the Dealer (as specified by the Corporation) / Corporation as mentioned against each type of facility:
| S.N. | Type of Facility | Provision of Facility by: |
|---|---|---|
| A. Infrastructural Facilities: | ||
| i. | Developed land with boundary/compound wall as per Corpn. Specification | Corpn. |
| ii. | Electricity, Dispensing Units, Signages, Automation, etc. | Corpn. |
| iii. | Sales Office, Store Room, Toilet, Electrical Room, Water Connection, Yard Lighting, etc. | Corpn. |
| iv. | Generator | Corpn. |
| v. | Compressor with Electronic Gauge for Air Filling (As decided by Companies) | Corpn. / Dealer |
| vi. | Driveway | Corpn. |
| vii. | Canopy (as per Corpn. requirement) | Corpn. |
| B. Customer Convenience Facilities: | ||
| i. | Clean Drinking Water, Maintenance of Neat & Clean Toilet, Telephone, etc. | Dealer |
Site specific additional facilities required for customer service such as Staff cum Change Room, Service Station, Rest Room, Restaurant, PUC facility and/other Facilities as may be specified by Company from time to time will be provided by Company/Dealer Select as applicable.
Fire fighting & Safety Equipment's
Dealer will provide Fire fighting/Safety equipment's at Outlet as per the statutory requirements and maintain them in good working condition at his/her own cost. Trained staff should be available to handle and operate the same.
Investment Required:
The approximate investments required for development of infrastructure and facilities & working capital requirement at New Outlets will be indicated in the Companies quotation.
The selected candidate shall undertake to make available the funds required for development of desired infrastructure and facilities at the Outlet allotted to him and the working capital for operation of the outlet.
Note:
- The total investment ranges from 45 to 50 Lakhs for Micro Outlet and 80 to 85 Lakh For Regular outlets only which includes the entire setup that includes machinery, infrastructure and boundary wall, application fee, NOC fees, Agreement Fee, Retail License fee and all other charges, this investment is to be done in 2 to 3 months.
- The entire structure, machinery and setup will be done by the company itself.
- The submission of new applications will not be accepted or consider after the last date.
Statutory Approvals / Licenses:
Dealer select will obtain all statutory approvals / licenses for operation of dealership as required.
License Fee:
For the investments made at the RO Dealership towards Land and infrastructure/facilities by the Corporation, License Fee would be payable on per outlet basis by the dealer as applicable from time to time.
AFFIDAVIT
The applicants should submit an affidavit in the standard format confirming facts as per Appendix - XA (for individual) and APPENDIX - XB (for Non-individual).
Note:
- All affidavits should be submitted in original on stamp paper of appropriate value as applicable in the concerned State.
- All Stamp papers should be purchased in the name of the deponent.
- All affidavits should be made after the date of advertisement.
Non-Refundable Application Fee
Application Fee: Rs. 22,000/- (for all categories).
This application fee is applicable for all applicants and all categories and is not refundable if the green fuel pump dealership is not selected.
Brochure and Advertisement
Advertisements will be released in Google ads and national/regional newspapers for selection of Green Fuel Micro and Regular Pump Dealership Outlets.
All details (location, district, state, category, etc.) will be hosted on https://digitrand.com.
Guidelines for selection (Brochure) can be downloaded from the website free of cost. Interested applicants should go through the Brochure carefully before filling up their application form.
Cut-off Date for Receipt of Applications
The advertisement will specify the last date for submission of applications. The facility for submission of online application will be withdrawn immediately after the cut-off date.
If the applicant fails to submit the application on the due date due to any technical reasons, the company shall not be responsible and no request for subsequent submission will be entertained.
Investment & Deposit Details
| Outlet Type | Category | Initial Amount Deposit (IAD) |
|---|---|---|
| Regular Pump Dealership | Open | Rs. 10 Lakhs |
| OBC | Rs. 8 Lakhs | |
| SC/ST | Rs. 6 Lakhs | |
| Micro Pump Dealership | Open | Rs. 8 Lakhs |
| OBC | Rs. 6 Lakhs | |
| SC/ST | Rs. 5 Lakhs |
Note: The total investment ranges from 45 to 50 Lakhs for Micro Outlet and 80 to 85 Lakhs for Regular outlets, including all setup, fees, and charges. This investment is to be made within 2 to 3 months. The company will handle the entire setup.
List of Documents Required
| Document | Applicable For |
|---|---|
| Notarized Affidavit (Appendix-XA/XB) | All |
| Proof of Age (10th Std/Birth Certificate/Passport/Election ID/Affidavit) | All |
| Proof of Educational Qualification (10th Std Certificate) | All (except Non-individual) |
| Appendix - III B (AdvocateтАЩs letter) & III A (consent for offer of land) | If applicable |
| Copy of land documents (ownership/lease) | All |
| Sketch/Site map of offered land | All |
| Category Eligibility Certificates (SC/ST/OBC/PH/OSP/FF/DEF/Govt.) | As applicable |
| Draft Partnership Deed | Partnership applicants |
| Registration Certificate/Certificate of Incorporation | Non-individual applicants |
| Audited Profit & Loss A/c (last 3 years) | Non-individual applicants |
| Authority Letter & Resolution for Authorized Person | Non-individual applicants |
Selection & Verification Process
- Scrutiny of documents is carried out after receipt of Initial Amount Deposit (IAD).
- Selected candidates are given 7 days to submit documents and deposit; a further 7 days may be given if needed.
- Land Evaluation Committee (LEC) will visit the site for evaluation. If land is unsuitable, the candidate is considered with Group 3 applicants.
- Field Verification of Credentials (FVC) is conducted to verify all details and documents.
- If all is in order, a Letter of Intent (LOI) is issued. The candidate must make the land available and fulfill all conditions within the specified time.
- Failure to comply may result in withdrawal of LOI and forfeiture of deposits.
- False information at any stage will result in rejection or termination of dealership.
Tenure of Dealership
The tenure of the dealership is 20 years for Regular Outlet and 10 years for Micro Outlet (renewable as per company policy).